Terms of Service & Participation Agreement

Section 01

Eligibility

Participation in The Mother Road Run is open to individuals who meet the following requirements:

• Drivers must be at least 16 years of age at the time of the event.
• All drivers must hold a valid driver's license, permit, or driving authorization that legally allows them to operate the participating vehicle in each state where they drive during the event. Drivers are solely responsible for complying with all license restrictions, graduated driver licensing rules, permit rules, passenger restrictions, curfew restrictions, and any other state-specific driving laws.
• Drivers under 18 years of age must have written consent from a parent or legal guardian before participating. A parent or legal guardian may also be required to sign the event waiver, release, and any additional event documents.
• Passengers may be any age. The Mother Road Run is intended to be a family-friendly event. All minors must be supervised by a parent, legal guardian, or responsible adult at all times. Parents, legal guardians, and responsible adults are solely responsible for the safety, supervision, conduct, restraint systems, car seats, booster seats, and legal compliance of any minor passengers or guests they bring to the event.
• All drivers must carry personal automobile insurance that meets the minimum coverage requirements of each state in which they operate the vehicle during the event, including Illinois, Missouri, Kansas, Oklahoma, Texas, New Mexico, Arizona, and California.

Applicants or Participants who do not meet eligibility requirements at the time of application, acceptance, check-in, or participation may be disqualified, removed, or denied participation without refund of the non-refundable deposit.

Section 02

Application & Selection

The Mother Road Run is an application-based event with a limited field of approximately 25 to 50 vehicles. Submitting an application does not guarantee acceptance or reserve a spot in the event.

The Organizer retains sole and absolute discretion over participant selection, including consideration of vehicle character, geographic diversity, application quality, route logistics, event safety, media needs, sponsor fit, and overall curation of the field. No explanation for acceptance, rejection, waitlist, or removal decisions is required or will be provided.

Accepted applicants will be notified by email and must confirm their spot within 72 hours by submitting the required $100 non-refundable deposit. Spots not confirmed within this 72-hour window may be offered to waitlisted applicants.

The $100 non-refundable deposit applies to full-event registration packages only and is credited toward the total registration fee. Day Passes are paid by the day and are handled separately under the Day Pass terms below.

Section 03

Registration Tiers

Registration is offered in the following full-event packages, each inclusive of the full 13-day event experience. Lodging is not arranged, booked, guaranteed, or curated by the Organizer. Participants are responsible for booking and paying for their own accommodations.

• Cruiser, $400 per vehicle. Includes driver and co-pilot entry, full route access, VIP nightly hangout access where available, finale celebration access for two, participant credentials and windshield banner, the official event merch package consisting of 3 shirts, hat, flag, koozie, and stickers, and inclusion in general event coverage.

  Deposit: $100 non-refundable deposit due within 72 hours of acceptance. Remaining balance: $300 due by June 1, 2026, unless otherwise approved in writing by the Organizer.

• Featured Participant, $1,000 per vehicle. Includes everything in the Cruiser package plus professional photography of the vehicle, one professionally edited vertical reel of approximately 30 to 90 seconds, expanded production coverage, opportunity for participant feature or interview, and priority inclusion in long-form and short-form content.

  Deposit: $100 non-refundable deposit due within 72 hours of acceptance. Remaining balance: $900 due by June 1, 2026, unless otherwise approved in writing by the Organizer.

• Featured Build / Creator Sponsor, $2,500. A premium participant package and official event sponsorship opportunity. Includes everything in the Featured Participant package plus daily professional photography and short-form video opportunities, a dedicated long-form YouTube feature segment opportunity, sponsor logo placement opportunities on graphics, signage, flags, and printed materials, a premium merch package, priority vehicle placement at signature stops where practical, and the opportunity to include approved products in participant swag bags.

  Deposit: $100 non-refundable deposit due within 72 hours of acceptance. Remaining balance: $2,400 due by June 1, 2026, unless otherwise approved in writing by the Organizer.

A Day Pass is also available at $50 per day for single-day Participants who wish to ride a single leg of the convoy rather than register for the full 13-day event. Day Pass Participants receive daily participant access, a daily credential and sticker where available, and possible inclusion in the convoy's media coverage for that day.

Day Passes are paid by the day. Day Passes do not require a $100 deposit. Unused Day Passes are refundable. Once a Day Pass Participant checks in, receives credentials, joins the convoy, attends that day's official activity, or otherwise uses the Day Pass for that day, the Day Pass is considered used.

Full-event registration is limited to officially accepted vehicles for the 2026 run. Additional passengers may ride in a registered vehicle, subject to vehicle seating capacity, applicable law, safety requirements, and Organizer approval. Package inclusions, credentials, merch, meals, access items, media deliverables, and other benefits are limited to what is expressly listed unless otherwise approved in writing by the Organizer.

Section 04

Payment Terms

Accepted full-event applicants must pay the $100 non-refundable deposit within 72 hours of acceptance to confirm their spot.

The non-refundable deposit is credited toward the total registration fee.

Remaining balances for full-event registration packages are due by June 1, 2026, unless otherwise approved in writing by the Organizer. If a Participant is accepted after June 1, 2026, the full remaining balance may be due within 72 hours of acceptance or at another deadline set by the Organizer.

Failure to pay the required deposit or remaining balance by the applicable deadline may result in loss of the Participant's spot. The Organizer may offer the spot to another applicant. The $100 deposit remains non-refundable.

All payments must be made through the payment method designated by the Organizer.

Section 05

Refund Policy

The following refund schedule applies to Participant-initiated cancellations for full-event registration packages. Refunds are calculated based on the total registration fee paid, excluding the $100 non-refundable deposit.

• 60 or more days before the event (on or before April 15, 2026): Participant may receive a refund of all amounts paid beyond the $100 non-refundable deposit.
• 30 to 59 days before the event (April 16 through May 15, 2026): Participant may receive a 50% refund of amounts paid beyond the $100 non-refundable deposit.
• Fewer than 30 days before the event (after May 15, 2026): No refund will be issued. The registered spot may be transferred to an approved replacement applicant only with written Organizer approval. Transfers are not guaranteed.
• Day Pass refunds: Day Passes are paid by the day and are refundable if unused. A Day Pass is considered used once the Participant checks in, receives credentials, joins the convoy, attends that day's official activity, or otherwise participates in that day's event activities. Used Day Passes are not refundable.
• Event cancellation by the Organizer: If the Organizer cancels the event and does not offer a rescheduled date, credit, or transfer option, Participants will receive a full refund of registration amounts paid, including the $100 deposit, within 30 days of cancellation notice. See the Force Majeure section for related terms.
• Event postponement: If the event is postponed, registered Participants may be offered the option to transfer their registration to the rescheduled date or receive a refund, as determined by the Organizer and subject to the Force Majeure section.

Refund requests must be submitted in writing to the event email address. Processing time is typically 5 to 10 business days after approval, but actual receipt of funds may depend on banks, processors, and payment platforms.

Section 06

Vehicle Requirements

The Mother Road Run is a 2004-and-older vehicle event open to vehicles from any country of origin.

All participant vehicles must meet the following requirements:

• Vehicle must be model year 2004 or older.
• Vehicle may be from any country of origin and may be any eligible make or model, provided it is legal, registered, insured, and safe for public-road operation.
• Vehicle must be roadworthy, street legal, properly registered, and properly insured for use on public roads in each state where it will be operated during the event.
• Vehicle must be equipped and maintained in a condition suitable for long-distance driving on public roads.
• Vehicle must be covered by a valid insurance policy that satisfies all applicable legal requirements in the states traveled during the event.

The Organizer may conduct a basic check-in review of participating vehicles. This may include visual review of items such as brakes, tires, lighting, obvious leaks, cooling system condition, and general event eligibility.

Any inspection conducted by the Organizer is a limited visual and event-eligibility review only and does not constitute a mechanical inspection, safety certification, or representation that the vehicle is safe to operate.

The Organizer's review is for internal event-management purposes only. The Organizer does not inspect, certify, approve, warrant, or guarantee the mechanical condition, safety, legality, roadworthiness, or reliability of any vehicle.

Each driver and vehicle owner is solely responsible for determining whether their vehicle is safe, legal, properly equipped, properly maintained, properly insured, and suitable for participation.

The Organizer reserves the right to reject, remove, or deny participation to any vehicle at application, check-in, or during the event if the vehicle is deemed unsafe, ineligible, materially different from the application, inconsistent with event standards, disruptive to event operations, or otherwise unsuitable in the Organizer's sole discretion.

No refund of the $100 non-refundable deposit will be issued in cases of vehicle rejection, disqualification, withdrawal, or removal. Any other refund, if applicable, will be determined under the Refund Policy.

Section 07

Participant Expenses

Participants are solely responsible for all personal and vehicle-related expenses connected to the event, including but not limited to:

• Fuel
• Lodging
• Food and beverages
• Repairs
• Maintenance
• Parts
• Towing
• Transportation
• Parking
• Tolls
• Tickets
• Traffic fines
• Impound fees
• Insurance premiums
• Insurance deductibles
• Medical expenses
• Travel to and from the event
• Lost wages
• Lost business
• Missed reservations
• Personal purchases
• Emergency expenses
• Any costs caused by breakdown, delay, removal, cancellation, modification, or route change

The Organizer is not responsible for reimbursing or paying any Participant expenses unless expressly agreed in writing.

Section 08

Route, Schedule & Itinerary Changes

The Mother Road Run takes place on public roads and may involve multiple states, municipalities, venues, hotels, roadside stops, parking areas, private properties, public spaces, and third-party locations.

The Organizer may modify, delay, reroute, shorten, extend, postpone, cancel, substitute, or remove any route segment, stop, time, venue, nightly hangout, sponsor activation, photo opportunity, video opportunity, scheduled appearance, merchandise item, finale activity, or event element at any time.

Reasons for changes may include, but are not limited to, road closures, construction, traffic, weather, safety concerns, police direction, venue issues, mechanical issues, public health issues, government action, staffing needs, production needs, sponsor needs, emergency circumstances, or force majeure events.

Published schedules, routes, maps, stop lists, call times, and itineraries are estimates only and are not guaranteed.

Participants are responsible for their own navigation, fuel planning, time management, safe driving, and compliance with traffic laws. The event is not a closed course, race, rally, speed contest, escort, parade, or police-controlled route unless expressly stated in writing by the Organizer.

Route changes, schedule changes, missed stops, delayed arrivals, skipped activities, venue changes, weather impacts, or modified event experiences do not entitle Participants to refunds.

Section 09

Assumption of Risk

Participation is voluntary. Each Participant joins The Mother Road Run at their own risk.

By participating, each Participant acknowledges, understands, and accepts that The Mother Road Run involves risks, hazards, and dangers that may result in property damage, vehicle damage, financial loss, personal injury, illness, permanent disability, or death.

These risks include, but are not limited to:

• Long-distance driving
• Driving on public roads
• Driving in traffic
• Convoy-style travel
• Road hazards, construction zones, and road debris
• Weather, extreme heat, rain, wind, dust, and low visibility
• Night driving and fatigue
• Mechanical failure, vehicle breakdown, brake failure, tire failure, engine failure, electrical failure, fuel issues, cooling system failure, and fire
• Accidents, collisions, rollovers, and impacts with vehicles, pedestrians, animals, property, or objects
• Unsafe conduct by other drivers, other Participants, or members of the public
• Parking lot incidents, loading and unloading
• Roadside stops, venue hazards, hotel or lodging hazards, and trip-and-fall hazards
• Theft, vandalism, and lost property
• Medical emergencies, delayed emergency response, and limited cell service
• Navigation errors and route changes
• Media activities, photography and filming activities, noise, exhaust, and crowds
• Third-party conduct, including acts or omissions of venues, vendors, municipalities, sponsors, other Participants, or members of the public
• Ordinary negligence of the Released Parties

Each Participant acknowledges that the Organizer cannot control public roads, traffic, weather, other motorists, law enforcement activity, third-party venues, hotels, vendors, municipalities, spectators, or other Participants.

Each Participant voluntarily assumes all known and unknown risks connected with applying for, traveling to, attending, riding in, driving in, filming, photographing, sponsoring, or otherwise participating in The Mother Road Run.

Participants who do not accept these risks should not apply, register, attend, ride, drive, sponsor, or participate.

Section 10

Release, Waiver of Liability & Covenant Not to Sue

To the fullest extent permitted by law, each Participant, on behalf of themselves and their heirs, executors, administrators, representatives, insurers, successors, and assigns, knowingly and voluntarily releases, waives, discharges, and covenants not to sue the Organizer or any Released Party for any and all claims, demands, damages, losses, liabilities, injuries, costs, expenses, attorneys' fees, causes of action, or rights of recovery arising out of or relating to:

• Application to the event
• Acceptance or rejection from the event
• Payment or registration
• Travel to or from the event
• Vehicle operation, vehicle condition, vehicle inspection or review
• Participation in any convoy leg
• Participation in any stop, hangout, venue, media activity, sponsor activity, or event-related gathering
• Road conditions, traffic conditions, and weather
• Mechanical failure
• Vehicle damage, personal injury, death, property damage, lost property, stolen property
• Medical issues and emergency response
• Participant conduct and third-party conduct
• Organizer instructions
• Route changes, schedule changes, event modification, event postponement, or event cancellation
• Any other activity connected with The Mother Road Run

This release includes, without limitation, claims arising from the ordinary negligence of any Released Party.

Each Participant understands and agrees that the Organizer and Released Parties are not liable for vehicle damage, breakdown, mechanical failure, personal injury, death, lost property, stolen property, third-party claims, travel expenses, lodging expenses, towing expenses, repair expenses, medical expenses, lost wages, lost business, or any other loss connected to participation.

Nothing in these terms is intended to release liability that cannot legally be released under applicable law.

Section 11

Indemnification

To the fullest extent permitted by law, each Participant agrees to defend, indemnify, and hold harmless the Organizer and Released Parties from and against any and all claims, demands, damages, losses, liabilities, injuries, costs, expenses, attorneys' fees, causes of action, or rights of recovery arising out of or relating to:

• The Participant's conduct
• The Participant's vehicle
• The Participant's passengers
• The Participant's guests
• The Participant's minor children or minors under their supervision
• The Participant's violation of law
• The Participant's violation of these terms
• The Participant's unsafe driving
• The Participant's vehicle failure
• The Participant's negligent, reckless, intentional, or unlawful conduct
• Damage caused by the Participant
• Injury caused by the Participant
• Claims brought by third parties arising from the Participant's participation
• Claims brought by passengers, guests, minors, or other persons connected to the Participant

This indemnification obligation applies whether the claim is brought by another Participant, passenger, guest, member of the public, venue, vendor, sponsor, municipality, property owner, government agency, insurer, or any other person or entity.

Section 12

Insurance

Each driver and vehicle owner is solely responsible for maintaining valid automobile insurance for the participating vehicle throughout the event.

Participant insurance is primary for any accident, damage, injury, claim, or loss involving the Participant, the Participant's vehicle, the Participant's passengers, or the Participant's conduct.

The Organizer does not provide automobile insurance, health insurance, travel insurance, property insurance, towing coverage, roadside assistance, medical coverage, or any other insurance coverage for Participants.

Participants are encouraged to confirm with their insurance provider that their vehicle, driving activity, passengers, route, and event participation are covered.

Section 13

Minor Participants & Family-Friendly Attendance

The Mother Road Run is intended to be family-friendly. Nightly hangouts and event gatherings are not intended to be 21+ unless a specific third-party venue, law, or posted rule requires otherwise.

Passengers may be any age. Minors may participate only with the knowledge, permission, and supervision of a parent, legal guardian, or responsible adult.

Parents, legal guardians, and responsible adults are solely responsible for minors they bring to the event, including supervision, conduct, safety, seat belts, car seats, booster seats, curfew compliance, venue compliance, and all applicable legal requirements.

A parent or legal guardian may be required to sign event documents on behalf of a minor. To the fullest extent permitted by law, the parent or legal guardian assumes all risks related to the minor's participation and agrees to defend, indemnify, and hold harmless the Organizer and Released Parties from claims arising out of or relating to the minor's attendance, conduct, supervision, transportation, injury, or participation.

Nothing in these terms is intended to waive rights that cannot legally be waived on behalf of a minor under applicable law.

Section 14

Driving Rules, Convoy Conduct & Traffic Laws

The Mother Road Run is not a race, speed contest, timed event, closed-road rally, police escort, parade, or competition.

All Participants must obey all traffic laws, road signs, traffic signals, posted speed limits, lane markings, police instructions, and local rules at all times.

Participants may not use the convoy, event branding, route, media presence, or group travel as permission to violate traffic laws.

The following conduct is prohibited:

• Racing and speed contests
• Burnouts, donuts, and stunts
• Reckless driving and aggressive driving
• Blocking intersections, running red lights, running stop signs
• Unlawful passing, driving on shoulders, following too closely
• Street takeovers and unsafe demonstrations
• Impeding traffic and driving against traffic
• Driving while distracted or impaired
• Unsafe lane changes
• Harassing other motorists or interfering with emergency vehicles
• Any conduct that endangers Participants, staff, spectators, the public, or the reputation of the event

The Organizer may immediately remove any Participant for unsafe driving, illegal conduct, reckless behavior, disruptive behavior, or failure to follow event instructions. Removal may occur without refund.

Section 15

Alcohol, Drugs, Fatigue & Impairment

No Participant may operate a vehicle while impaired by alcohol, drugs, medication, fatigue, illness, distraction, or any condition that affects safe driving.

Participants are solely responsible for complying with all alcohol, drug, open-container, impaired-driving, and controlled-substance laws in each state and municipality.

The Organizer does not authorize, encourage, permit, or excuse impaired driving under any circumstances.

Any Participant suspected of impaired driving or unsafe condition may be removed from the event immediately and without refund.

Section 16

Breakdowns, Towing, Repairs & Emergency Situations

Participants are solely responsible for their own vehicle maintenance, repairs, towing, roadside assistance, alternate transportation, lodging, and emergency planning.

The Organizer is not obligated to provide mechanical assistance, towing, roadside service, fuel, parts, transportation, lodging, medical care, or emergency support.

The Organizer may, at its discretion, attempt to provide information or informal assistance, but any such assistance is voluntary and does not create a duty, warranty, guarantee, or responsibility.

If a vehicle becomes unsafe, disabled, disruptive, leaking fluids, blocking traffic, or otherwise unable to continue safely, the Organizer may require the Participant to leave the convoy or event until the issue is resolved.

If a vehicle creates a hazard, obstruction, or safety concern, the Organizer may contact law enforcement, emergency services, property owners, or towing providers. Any resulting costs are the sole responsibility of the Participant.

No refund will be issued due to breakdown, mechanical failure, towing, repairs, inability to continue, missed route segments, missed stops, or removal for vehicle-related issues.

Section 17

Code of Conduct

The Mother Road Run is a community built on mutual respect for fellow Participants, event staff, local residents, businesses, public roads, venues, and the Route 66 community.

All Participants agree to:

• Treat fellow Participants, staff, volunteers, sponsors, vendors, residents, spectators, venue staff, and local communities with courtesy and respect
• Operate vehicles safely and lawfully
• Represent the event and the automotive community with dignity
• Follow event logistics instructions issued by the Organizer
• Respect private property and public spaces
• Clean up after themselves
• Avoid harassment, threats, intimidation, discrimination, violence, illegal conduct, or disruptive behavior
• Supervise minors and guests in their care
• Comply with venue rules, hotel rules, parking rules, and local laws

The Organizer reserves the right to remove any Participant who violates this Code of Conduct, creates a safety concern, creates a disruption, damages the event's reputation, violates the law, or fails to follow event instructions.

Removal may occur at any point during the event and without refund.

Section 18

Media Release

By participating in The Mother Road Run, each Participant grants the Organizer a non-exclusive, perpetual, irrevocable, royalty-free, worldwide license to photograph, film, record, livestream, publish, display, edit, reproduce, distribute, and otherwise use the Participant's name, image, likeness, voice, interview, statements, vehicle, sponsor branding, and participation in connection with the event.

This media may be used for:

• Event marketing
• Website content
• Social media
• Print materials
• Advertising
• Promotional materials
• Documentary content
• YouTube content
• Short-form video
• Long-form video
• Press releases
• Editorial publications
• Sponsor recap materials
• Heritage archives
• Future event promotion
• Commercial and non-commercial purposes

Participants understand that they will not receive payment, royalties, approval rights, or additional compensation for the Organizer's use of event media.

Participants retain ownership of photographs, videos, and content they personally create during the event. The Organizer claims no ownership over Participant-created content. However, Participants may not use event branding, logos, official marks, or Organizer-created content in a way that falsely suggests official endorsement, sponsorship, partnership, or ownership without written permission.

Parents and legal guardians authorize the Organizer to photograph, film, and record minors participating in or attending the event, to the fullest extent permitted by law. If a parent or legal guardian has specific concerns regarding media involving a minor, they must notify the Organizer in writing before participation. The Organizer will make reasonable efforts to accommodate written requests but cannot guarantee that a minor will not appear incidentally in public event coverage, crowd footage, convoy footage, or background media.

Section 19

Sponsor Deliverables & Promotional Benefits

The Featured Build / Creator Sponsor package includes promotional opportunities and media opportunities as described in the registration tier. Sponsor benefits are subject to event logistics, safety, timing, weather, route conditions, vehicle availability, media access, and Organizer discretion.

Sponsors must provide all required logos, brand assets, artwork, product information, preferred links, and related materials by June 1, 2026. If sponsor assets are not provided by June 1, 2026, the Organizer is not responsible for missed placement, reduced placement, production delays, printing exclusions, signage exclusions, media omissions, or lost promotional opportunities.

The Organizer controls all final creative, editorial, design, production, placement, distribution, publication, timing, and approval decisions.

Sponsor participation does not guarantee impressions, reach, views, clicks, followers, engagement, sales, leads, conversions, revenue, media pickup, publication dates, or specific business results.

Sponsor content may be delayed, modified, reduced, rescheduled, or cancelled due to weather, safety concerns, logistics, route changes, venue restrictions, staffing, production issues, mechanical issues, Participant availability, public-road conditions, force majeure events, or other circumstances beyond the Organizer's reasonable control.

References to “daily” photography, video, or content mean media captured or attempted during event days when the sponsor, sponsor vehicle, sponsor representative, product, or featured build is present, accessible, safe to film, and available to the Organizer's media team. Daily content does not guarantee a specific number of edited photos, videos, posts, reels, deliverables, or publication dates unless separately agreed in writing.

The Organizer has final discretion over whether any sponsor product, logo, message, branding, or promotional material is appropriate for inclusion.

Sponsors are responsible for ensuring they own or have permission to use any logos, trademarks, copyrighted materials, images, products, slogans, or claims provided to the Organizer.

Sponsors are responsible for ensuring all products submitted for swag bags or promotional use are legal, safe, properly labeled, age-appropriate, and suitable for a family-friendly automotive event. The Organizer may reject any product or material in its sole discretion.

Sponsorship does not create exclusivity unless a separate written exclusivity agreement is signed by the Organizer.

Section 20

Merchandise, Credentials & Event Materials

Event merchandise, credentials, decals, banners, flags, stickers, signage, and other materials are subject to availability.

The Organizer may substitute, modify, delay, or remove merchandise items or event materials due to supplier issues, shipping delays, production issues, cost changes, design changes, availability, or force majeure events.

Merchandise packages and credentials have no cash value and are not refundable, exchangeable, or guaranteed unless expressly required by law.

Participants may not reproduce, sell, transfer, counterfeit, or misuse official event credentials, decals, banners, logos, marks, or materials without written permission.

Section 21

Event Removal & Denial of Participation

The Organizer may deny, suspend, remove, or disqualify any Participant, vehicle, passenger, guest, sponsor, or media participant at any time, without refund, for any reason the Organizer determines to be necessary or appropriate, including but not limited to:

• Unsafe driving
• Unsafe vehicle condition
• Violation of law
• Violation of these terms
• Failure to follow instructions
• Failure to pay
• Misrepresentation in application
• Unapproved vehicle substitution
• Disruptive behavior
• Harassment, threats, or violence
• Impaired driving
• Damage to property
• Endangering others
• Unsuitable sponsor material
• Failure to supervise minors
• Conduct harmful to the event's reputation
• Any safety, legal, logistical, or operational concern

The Organizer's decision is final.

Section 22

Force Majeure

The Mother Road Run may be postponed, modified, rerouted, shortened, extended, rescheduled, or cancelled due to circumstances beyond the Organizer's reasonable control, including but not limited to:

• Natural disasters
• Extreme weather, fire, flood, wind, or heat
• Road closures and construction
• Traffic incidents
• Acts of government, public health emergencies, and law enforcement action
• Venue cancellation, vendor failure, and permit issues
• Public safety concerns and civil unrest
• Fuel shortages, labor disputes, and supply-chain delays
• Power outages, internet or platform outages
• Illness, accidents, mechanical failures, or route disruptions
• War, terrorism, or other acts of God
• Any other force majeure event

If the event is cancelled by the Organizer and not rescheduled, refunded, credited, or transferred as otherwise described, the refund terms in the Refund Policy will apply.

If the event is postponed, registered Participants may be offered the option to transfer registration to the rescheduled date or receive a refund as determined by the Organizer.

If the event is modified, rerouted, delayed, shortened, or otherwise changed but not fully cancelled, Participants are not entitled to refunds.

The Organizer is not responsible for Participant expenses, sponsor losses, missed travel, missed lodging, missed business opportunities, lost revenue, lost exposure, lost content opportunities, or other damages caused by force majeure, postponement, modification, route changes, delays, or cancellation.

Section 23

No Warranty

The Mother Road Run is provided as an experience-based event. The Organizer makes no warranty, representation, or guarantee regarding:

• Event experience
• Route completion
• Road conditions
• Vehicle safety or reliability
• Participant safety
• Weather
• Attendance
• Media coverage
• Sponsor results
• Photography or video results
• Content publication
• Venue access
• Merchandise availability
• Schedule accuracy
• Travel timing
• Parking, lodging, or food availability
• Third-party services
• Public response or social media performance
• Any specific outcome

Participation is at the Participant's own risk.

Section 24

Third-Party Venues, Vendors & Services

The event may involve third-party venues, hotels, restaurants, shops, parking lots, municipalities, service providers, vendors, sponsors, media platforms, and public spaces.

The Organizer does not control and is not responsible for third-party acts, omissions, rules, fees, cancellations, restrictions, services, products, food, beverages, security, parking, accessibility, safety, or conditions.

Participants are responsible for complying with all third-party venue rules, posted signs, age restrictions, parking instructions, and policies.

Section 25

Governing Law

These Terms of Service & Participation Agreement and any disputes arising out of or relating to participation in The Mother Road Run shall be governed by and construed in accordance with the laws of the State of Illinois, without regard to its conflict of law provisions.

Any legal action arising from or relating to these terms, registration, payment, participation, removal, cancellation, media use, sponsorship, or The Mother Road Run shall be brought exclusively in the state or federal courts located in Illinois. Participants consent to personal jurisdiction and venue in such courts.

Section 26

Severability

If any provision of these terms is found to be invalid, unlawful, or unenforceable, the remaining provisions will remain in full force and effect to the fullest extent permitted by law.

Any invalid, unlawful, or unenforceable provision will be interpreted or modified to the minimum extent necessary to make it valid, lawful, and enforceable while preserving the original intent as closely as possible.

Section 27

Entire Agreement

These terms constitute the entire agreement between the Participant and the Organizer regarding The Mother Road Run, unless the Participant has a separate written agreement signed by the Organizer.

These terms supersede any prior discussions, statements, emails, website descriptions, social media posts, advertisements, oral promises, or other communications that conflict with these terms.

The Organizer may update these terms from time to time. The version in effect at the time of registration, check-in, or participation may apply, as determined by the Organizer.

Section 28

Electronic Acceptance

Checking a box, submitting an application, signing electronically, paying a deposit, paying a registration fee, purchasing a Day Pass, checking in, accepting credentials, joining the convoy, attending an event activity, or otherwise participating constitutes acceptance of these terms.

Participants agree that electronic signatures, online acceptance, and digital records are valid and enforceable.

Section 29

Accessibility

The Mother Road Run is committed to making reasonable efforts to ensure its website and digital properties are accessible to users, including users with disabilities.

We strive to meet WCAG 2.1 Level AA standards across our digital properties where practical.

If you experience difficulty accessing any content or functionality on our website, or if you have suggestions for improving accessibility, please contact us. We will make reasonable efforts to provide the information or assistance you need through an alternative means.

Section 30

Contact

Questions about these terms or registration may be directed to:

• Email: hello@themotherroadrun.com
• Mail: The Mother Road Run, [Address Pending], United States